Coworking management software that ends booking chaos.
Members book their own desks and rooms in seconds, from their phone. You stop chasing messages, double bookings disappear, and you finally see which spaces earn their keep.
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The reality
A spreadsheet here, emails there, a WhatsApp group, phone calls, a notebook at reception: your bookings live everywhere except in one place. And every gap between those tools costs you more than you think.
The problem
8:55 am. Two members, one desk.
One booked it by email, the other on WhatsApp, and nobody touched the spreadsheet. Your morning starts with apologies.
What it costs
15 minutes of booking admin a day is 60 hours a year.
Replying, calling back, copying, checking, refereeing. Hours you don't spend with your members or filling your space.
What you can't see
The rooms overflow on Tuesday. On Friday, half your desks sit idle.
Scattered across five tools, your data tells you nothing. Pricing and layout get decided blind.
The solution
With YesDesk, everything runs through one tool.
Members book themselves on your real floor plan, double bookings become impossible, and occupancy shows up live.
Features
Everything for a coworking space that runs itself
Every feature has one job: take work off your plate and put members at your desks.
Your space, readable at a glance
Upload your floor plan: every desk and room shows up in colour, free or taken, in real time.
Monday, 8:40 amA member spots a window desk from the train and books it. No email, no call to you.
Zero double bookings. Ever.
By the hour, the day or recurring: once a slot is taken, it's blocked for everyone instantly.
Every morningTwo members want the same desk. The second sees it's taken and picks another. Nothing to referee.
The right spot for every member
Tag each space with its equipment (dual screens, standing desk, video setup) so everyone finds exactly what they need.
Before a client callA member filters for "video room" and books the one that's free at 2 pm.
Members, roles and approvals in a few clicks
Invite by email or SSO, create groups, decide who books what, and approve the sensitive requests.
A new member on MondayYou invite them in one click, and they're booking before their first coffee.
No more forgotten bookings
Every booking lands in the member's calendar on its own.
Thursday, 7:30 amTheir calendar says "Desk 12, Floor 2". They turn up on time without asking you anything.
The numbers that help fill your space
Live occupancy, peak days, unloved spaces: know what to sell, and when.
Monthly reviewYou see Fridays running at half capacity and launch a Friday day-pass offer.
One site or ten, one account
Run every location from one login, each with its own members, plans and data.
Opening a new siteYou add it in minutes and switch between sites in one tap.
Secure from day one
Single sign-on, two-factor authentication, and strict isolation between organizations.
Day oneYour team signs in with their existing account. No new password to remember.
Why YesDesk
Less admin. Fuller desks. Smarter pricing.
Tidying up your bookings is only the start. YesDesk turns the hours you lose and the empty desks you couldn't see into decisions that pay.
Hours back every week
Members book on their own. You step in only for the exceptions.
Prices set on facts
Occupancy rates, peak days, unloved rooms: launch the right offer on the right day, without guessing.
An app members actually use
Native iPhone and Android apps, plus the web: if they can read a map, they can book. No training needed.
Your data stays yours
Every organization is strictly isolated. Nothing is sold, and nothing is shared between customers.
Free for your members: iPhone, Android and web
| What you need | YesDesk | Spreadsheet or notebook | Email, WhatsApp, calls |
|---|---|---|---|
| Real-time desk and room availability | Yes | No | Partly |
| Interactive floor plan | Yes | No | No |
| Double bookings prevented | Yes | Partly | No |
| Member self-service booking | Yes | No | No |
| Approval workflow | Yes | No | Partly |
| Occupancy analytics | Yes | Partly | No |
| Multiple locations | Yes | Partly | No |
FAQ
Questions coworking operators ask us
YesDesk is coworking management software. It gives coworking owners and managers one system for desk and meeting-room bookings, members, floor plans and occupancy. It isn't a coworking space: it's the software that runs yours.
Because none of them talks to the others: a desk booked by message never reaches the spreadsheet, and nobody sees real occupancy. YesDesk keeps every booking in one live system and refuses double bookings by design.
Coworking spaces, flexible offices, business centres and shared offices of any size, from a single floor to several locations.
Usually under an hour. Create your workspace, upload your floor plan, place your desks and rooms, then invite your members.
Yes. A desk or room can only be booked once for a given time, so conflicts are blocked before they happen.
Yes, from the iPhone app, the Android app or any browser, free for them. Everything stays in sync.
Yes. You run every site from one account, and each site keeps its own members, plans and data.
Yes. Any space can be bookable, and you can tag it with its equipment so members find the right one.
Not today. YesDesk focuses on bookings, members and space operations, and works alongside your existing invoicing tool.
Every organization is strictly isolated. YesDesk supports single sign-on and two-factor authentication.
English, Swedish and French: the software and this site are available in all three.
Your next double booking is coming. Stop it today.
In 20 minutes, see how your space would run on YesDesk: your floors, your desks, your rules. No commitment.
Book my free demo
How it works
Live in under an hour. No training needed.
Step 1 : Create your workspace
Sign up, name your space and add your locations. It takes minutes.
Step 2 : Map your space
Upload your floor plan, place desks and meeting rooms, set your booking rules.
Step 3 : Invite your members
By email or single sign-on. They book from the iPhone app, the Android app or any browser, for free.
Step 4 : Enjoy the quiet
Bookings happen without you. You approve what matters and watch occupancy live.